Bandit Bowls Crown Green Bowling Association (also known as Bandit Bowls)

Constitution

Name

Bandit Bowls Crown Green Bowling Association or Bandit Bowls

2. Aims

To provide competitive but social bowling for players of all levels within a professional setup. Therefore helping both crown green bowling clubs and the sport in general in terms of participation and wealth. Helping to secure the future of our great sport.

3. Powers

The group shall have the following powers to:

a)   Raise funds and apply for, invite, obtain, collect & receive contributions, grants, subscriptions & fees

b)   Employ any paid worker to assist in the attainment of the aims of the group

c)    Rent or own property & equipment necessary to achieve the aims

d)   Affiliate to any local or National group, organisation or association that the Management committee decides is appropriate and disaffiliate from any group, organisation or association if continued affiliation be, in the management committee’s view, against the interests of the group

e)   Do all such lawful things as shall further the attainment of the aims

4) Membership

a) membership of the group shall be open to all BCGBA registered clubs and players

b) organisations and individuals who are interested in furthering the work of the association which will be decided by the management committee

c) all members may attend & vote at the Annual General Meeting and shall be eligible for election to the committee

d) the committee may terminate any membership of any member bringing the association into disrepute. The member concerned shall have the right to be heard by the committee before a final decision is made

e) no member (club or player) has the right to enter into any agreement/loans/contracts on behalf of the association without written confirmation and signatures of all the committee and at the acceptance of all committee members 100%

f) membership fees and annual subscriptions will be set by the management committee at the AGM and therefore annually till the following AGM

5) Management Committee

a) a committee consisting of 2 officers, Chair, Treasurer & Secretary shall be elected to manage the affairs of the group

b) all officers & members shall be elected annually at the AGM

c) the officers and committee members shall serve until the conclusion of the next AGM after their election and are eligible for re-election. The original committee will stand for a period upto and including the AGM of 2024 allowing formation of the Bandit Bowls Crown Green Bowling Association

d) the committee may fill any casual vacancy on the management committee including vacancies among the officers and any person appointed shall serve until the conclusion of the next AGM

e) the committee may co-opt up to 2 persons on to the committee and they shall have full voting rights

f) the committee may appoint such people as it thinks fit as advisers. Advisers shall not have voting rights

g) the committee shall meet a minimum of once (1) times a year. Technology (ie: live video) is an acceptable form of holding any such meetings if deemed fit for purpose by the management committee

h) can establish such sub-groups that the management committee feel is necessary to achieve the aims of the association. Any such groups shall not enter into any legal or financial agreements without the prior authority of the management committee

6) General Meetings

The Annual General Meeting

a)   The AGM of the group shall be held once a year. This shall be held not more than 15 months after the holding of the preceding AGM

b)   At least 14 days notice shall be given to all members

c)    The purpose of the AGM is to

(i)             Receive and adopt the annual accounts

(ii)           Receive the annual report from the committee

(iii)         Elect members and officers for/to the committee

(iv)         Consider any motion before the meeting

(v)           Appoint an appropriate person to independently examine the books & determine their remuneration (if any) for the following year

Special/Emergency/Extra-ordinary General Meetings

a)   Special/Emergency/Extra-ordinary General Meetings may be called by the Management Committee whenever they feel it is necessary for the association. All members will have at least 21 day’s notice of the meeting. The notice of the meeting shall give details of the business to be discussed at the meeting

b)   The secretary shall call a Special/Emergency/Extra-ordinary within 28 days of receiving a written request to do so signed by no less than 40 members. The notice of the meeting shall give details of the business to be discussed at the meeting

c)    Only the business specified in the notice for the meeting shall be discussed at the Special/Emergency/Extra-ordinary meeting

7) Rules of proceedings at all meetings

a) the Quorum ( the minimum number of members needed for a meeting to go ahead) at:

(i) a general meeting shall be 2

(ii) a management meeting shall be 3

b) all questions at any meeting shall be decided by a simple majority. In the event of a tie the Chair shall have a casting vote (a 2nd vote).

8) Funds and finance

a) all funds shall be devoted to the objects of the association

b) a bank account shall be opened in the name of the association

c) all cheques or online payments shall be signed/authorised by 2 of the management committee. Signatories authorised by the management committee but none of whom shall be related or live at the same address

d) the financial year shall run from September

9) Alterations to the Constitution

Amendments to the Constitution may be made by a resolution passed by a majority of the members at the AGM or Special/Emergency/Extra-ordinary meeting. Proposed alterations should be circulated to the membership no less than 14 days before the date of the meeting. The constitution may be changed up to the 2024 AGM if the management committee deems it benefits the Bandit Bowls Crown Green Bowling Association

10) Dissolution

A resolution to dissolve the association must be passed at a General meeting and carried by a two-thirds majority of those present. Any assets held by the association after the satisfaction of all debts and liabilities shall be given or transferred to an association or organisation with similar aims

This constitution was adopted on………………………………………………………

Signed…………………………………………………………..   Chair